Best Tools for Improved Video Conferencing

Video conferencing software has transformed the way we do business and made the work day much easier and more productive, but the right software is only as good as the tools that go along with it. The best and most versatile video streaming software can still be impossible to use if the correct hardware, software, and other tools aren’t used along with it. Here are some of the best to look into before installing video meeting software or things you could use to improve a huddle group video call experience with BlueJeans.

1. Fibre Optic Cable
   

A strong, fast, and reliable internet connection is one of the most essential tools for use with online meetings. The Real Time Report says that the majority of problems experienced during an online conference are the direct result of a slow internet speed. Sudden loss of connection half way through an important pitch can ruin what you have been planning for weeks in an instant. Fibre optic cable is the best option for video feeds, and for general internet usage too, as it provides the fastest speeds with no drop in quality. The major advantage for businesses is that it can carry multiple streaming video feeds at one time with no lost connection, meaning everybody in the company can use the software. Even homes can make good use of this if you have people in your house who like to play online games or watch streaming videos. It can be expensive to install as it requires a special cable to be laid down, but once you do this, you will always have quality video calls and be prepared for the future.

1. Online Calendars
   

This is a simple but often overlooked tool that is essential for modern businesses. Traditionally, people used their diaries or a file-o-fax for scheduling appointments and some people still swear by them. But to make your conferencing appointments and allow others to see when you have an open spot in your schedule, an online calendar is best. You can use them to automatically add a conferencing appointment to your calendar, allow others to make appointments with you without the need to call you, and set notifications so that you don’t forget anything.

1. Headset and Microphone
   

Most devices come with speakers and microphones built in and include a free pair of ear buds. But to really get the best conferencing experience possible, it is better to invest in your own headset with a built in microphone. Nerds On Site says that a noise cancelling headset especially will help to block out outside background noise so that it won’t disrupt your call, especially important if you will be communicating in a public place. The right microphone and headset will also cut out background noise to others on the call, allow you to be heard clearly, and make it easier for you to focus on the current speaker.

1. Webcam
   

Along with internet connection and audio issues, a poor quality video image is the most common problem felt during online conferences. Most devices do come with webcams as standard, which are of a much better quality than the ones on older machines. But you might want to invest in an external webcam for an improved image quality. If you experience poor quality images on your screen, you might want to install a better graphics card.

1. Storage
   

You might want to record and save your video conversations for later use or reference. Or you might need some digital files, or even video clips, for your presentation. Using the right cloud storage (file storage that is based online rather than on a hard drive) is essential for this. The best conferencing systems will typically include at least some cloud storage for you to store saved files of your online meetings and upload any documents or clips you might need during the meeting itself. There is nothing worse than arriving at your presentation only to find that your files aren’t ready or aren’t working properly. It can ruin your image before your pitch has even begun. Uploading and playing your files easily will take away this problem.

As the storage space is limited and might need to be shared amongst the whole company, have a backup as well and perhaps keep important files on an external hard drive just in case something happens. If others need to access your files, make them accessible to whoever might need them, while still keeping them secure behind a password and firewall.

Most of the tools you will need for your online conference calls are relatively cheap and come as standard on devices anyway. But to make the most out of the experience and prevent meeting blunders, investing in the best tools and equipment will make a whole world of difference and help you to make an impression during all future meetings.